Maintenance & Service of SBU Prevention Equipment
PROJECT ID NO. 224R905245
This bid is designated as an electronic bid per CMC 321-24. The bid will NOT be read publicly. No hard copies of bids will be accepted. Bidders must submit bids electronically through the City’s Vendor Self Service website. Bidders must be registered to submit a bid. Bidders can register, find instructions and submit bids at:
UNTIL 12:00 PM on Wednesday,
December 8, 2021
at which time said bids will be compiled, reviewed and then later posted at
(Once there simply click on the piggybank icon and then select “Business Opportunities 5/10/2018 to Present” and “View Data”).
Bidders may download Bid Documents from the Open Data Cincinnati website and should frequently return to the site to monitor for project-specific updates and addenda. https://data.cincinnati-oh.gov/ (Once there, simply click on the piggybank icon and then select “Business Opportunities 5/10/2018 to Present” and “View Data”.)
Questions on this project or any part of the Contract Documents must be sent via e-mail to MSD.PROCUREMENT@cincinnati-oh.gov by the established deadline. The deadline for questions is 12:00 PM local time on Wednesday, December 1, 2021.
The scope of the contract is for maintenance and service calls/repairs for installed modifications that isolate the property from the surcharging public sewer in response to sewer back-ups into buildings. These services may include but are not limited to the service of sewage ejector pumps, indoor and outdoor sewage grinder pumps, various storm water pumps and flood-gate automatic backwater valve systems and the scheduled maintenance of these devices.
The location of the work will be at various homes and businesses within the service area of the Metropolitan Sewer District, which includes Hamilton County and parts of Warren and Clermont Counties.
The estimated spend per year on this contract is: $500,000.00
Bids must be submitted in accordance with the Contract Documents.
If a contract is awarded, it will be done so in accordance with the Contract Documents. The City reserves the right to reject any or all bids, to waive technicalities, or to advertise for new bids, if the best interests of the City will be promoted thereby.
Bids must be submitted in accordance with the Contract Documents and must be accompanied by the ‘Bid Guaranty and Contract Bond,’ certified check, or letter of credit drawn on a solvent bank in an amount not less than ten percent (10%) of the bid amount, and in no event shall be less than five hundred dollars ($500.00). Bidder shall also submit a completed Addenda Acknowledgment Form with the bid. In addition to other documents, after the Bid Opening and upon notification, the apparent lowest and best bidder will need to obtain proof of Workers Compensation coverage and a certificate of insurance within ten (10) business days, naming the City as the primary insured and the Hamilton County, Ohio Board of County Commissioners as an additional insured. See the Contract Documents, including but not limited to the Modified General Conditions, for further certificate of insurance requirements and limits of liability.
No bidder may withdraw its bid within sixty (60) days after the bid opening. Bids and award of contract may be held by the City for a period not to exceed sixty (60) days from the date of bid opening, for the purpose of reviewing the bids and investigating the qualifications of the Bidder in accordance with the Contract Documents.
The established SBE Participation Goal for this project is: 5%. Bidder is required to complete and submit the SBE Goal Compliance Plan Cover Page with bid. If the SBE goal will not be met, the bidder shall also complete and submit the Waiver Request Form and Affidavit, and the SBE Subcontractors Good Faith Efforts (GFE) Summary Sheets with the bid. To be eligible for award of a contract or procurement when the SBE goals will not be met, the bidder must complete all SBE Subcontractors GFE Summary Sheets to support the Waiver Request Form and Affidavit areas checked. Failure to complete and submit required documentation may cause a bid to be rejected as non-responsive.
All bidders will also be subject to the provisions of the Contract Compliance Program regarding equal employment opportunity. Prevailing wage rates will not apply to this project.
The City maintains a list of Vendors Debarred from Contracting or Subcontracting with the City may be accessed at: http://www.cincinnati-oh.gov/purchasing or may be furnished in other form upon request. The City will not contract with any person or firm on the list. It is each Bidder’s responsibility to verify that each subcontractor it proposes to use is an eligible firm or person. The City will not approve a subcontractor whose name appears on the list.
The City shall neither accept nor be liable for any increase in costs, or other expenses, delay, loss, or subsequent ineligibility to contract with the City, incurred by a contractor as a result of the City rejecting any proposed person, firm, partner, principal, affiliate, subcontractor or supplier that is debarred or suspended after the submission of a bid, proposal, or other communication leading to a contract, but before the approval or award of the contract.
Cincinnati, Ohio. November 19, 2021.
Electronic or sealed proposals will be received at the Hamilton County Purchasing Department, 138 East Court St., (Room 507) Cincinnati, OH 45202, until 11:00 A.M. on December 16, 2021 and will be read at that time for ITB# 107-21 – Asphalt.
Proposal forms, specifications, etc. may be obtained upon application at the Hamilton County Purchasing Department, or they may be electronically retrieved by accessing the following web site: http://www.hamilton-co.org/purchasing/.
Cincinnati, Ohio. November 19, 2021.